Become an Exhibitor

Engagement Guide Engagement Contract Updated Expo Floor Plan Current List of 2022 Exhibitors Exhibitor FAQs

 

*Note: All booth staff must provide proof of vaccination.

Booth Fees

Become a member for only $1,100 and the discounts you earn on fees will cover the cost of your membership! Member dues can be paid with your booth registration on the exhibitor contract.

Floor Plan

Name Badges

Exhibiting companies must request and obtain name badges for distribution only to the exhibiting company’s employees who will staff their booth during show hours. Name badges will include the name of the employee along with the name of the exhibiting company. No one will be allowed into the event without a name badge.

Exhibitor Badge Policy: Please note, only current employees of the exhibiting company may acquire a badge! All employees of an exhibiting company must be prepared during show hours to show proof of employment with a business card. The failure of an employee to demonstrate proof of employment with a business card will result in confiscation of the unauthorized name badge and immediate escorting of the non-employee individual off of the trade show floor. In addition, should it be discovered that a non-employee of an exhibiting company is wearing a name badge or that the exhibiting company obtained a name badge for a non-employee or participated in a scheme to obtain a name badge for a non-employee, the exhibiting company will be prohibited from exhibiting at the following year’s HCAM/MCAL Annual Convention & Expo.

No Suitcasing! Representatives of companies that have not purchased a booth will not be allowed to show products, discuss services, or otherwise solicit business in the trade show area; that right is reserved exclusively for representatives of those companies that have purchased booths. Anyone who violates this policy will be escorted from the Trade Show and will not be permitted to re-enter for the duration of the convention.

Exhibitor’s Schedule

Monday, September 12, 2022

Time Event
2:00 pm – 5:00 pm Exhibitor Move-In

Tuesday, September 13, 2022

Time Event
7:30 am – 10:45 am Exhibitor Move-In
10:45 am – 11:00 am Trade Show Inspection
* All exhibitors must be in their booths at this time. If any exhibitors have not arrived, their booth may be resold.
11:00 am – 11:10 am Exhibitor Briefing at the Prize Stage
11:45 am – 2:45 pm Show Hours
2:15 pm HCAM/MCAL Grand Prize Drawing at Prize Stage
2:45 pm – 5:00 pm Exhibitor Tear Down
* All exhibitors MUST be moved out by 5:00 pm
5:30 pm – 7:00 pm David Lebenbom Scholarship Reception at Amway Grand Plaza Hotel
 

Additional Trade Show Services

All additional services can be arranged through HCAM/MCAL’s Trade Show Decorator Art Craft Display.

  • Go to the following website: www.artcraftdisplay.com
  • Click on: “Get Exhibitor Kit”
  • Enter Event Code: 328432
  • ADVANCE ORDER DEADLINE IS THURSDAY, SEPTEMBER 1, 2022, 5:00 PM.

Policies

  • Due to security and sales tax implications, no firm or organization sponsoring the HCAM/MCAL Annual Convention or serving as an exhibitor is permitted to engage in direct sales (cash, check, or credit card) activity within the exhibit area or contracted conference space. As well, payment information for future orders is not permitted to be collected within the exhibit area or contracted conference space. 

Third-Party Solicitors

  • HCAM/MCAL is aware that third-party vendors are contacting exhibitors and attendees about lead lists which purport to consist of attendee contact information. Please note that HCAM/MCAL does not sell attendee lists to outside parties. These companies are NOT affiliated with or endorsed by HCAM/MCAL. We continue to investigate these solicitations and apologize for the inconvenience.
  • HCAM/MCAL also does not endorse nor contract any third-party room reservation companies. All reservations will need to be made directly with the hotel. 

Questions?

We’re here to help!


Mary Gettel,
Director of Education

Contact Mary


Liv Hagerman,
Education Specialist

Contact Liv