DEADLINE: Payroll Based Journal Data Due November 14 (SNF)

Providers must submit Payroll Based Journal (PBJ) data for July 1–September 30, 2025, by 11:59 p.m. EST November 14, 2025. Key reminders:   

1. Each staff member (employed directly or contract) should have a unique employee ID assigned to them. Do not use the same employee ID for more than one individual. 
2. Providers should follow the instructions in the employee ID linking file to link an old employee’s ID with a new one. This ensures continuity in reporting an employee’s hours when their ID changes (e.g., due to a change of vendor). 
3. For every 8 hours of work, providers must exclude 30 minutes for a meal break. This must be deducted regardless of whether the meal was paid/unpaid and whether the break was taken. If a longer break was taken, that time must be excluded.  

Questions? Email AHCA at [email protected]​.